Payroll Specialist

The Payroll/Accounts Payable Specialist is responsible for the accurate and timely delivery of full-cycle payroll, benefits administration, pensions, and accounts payable functions, including month-end reporting and reconciliations. Reporting to the appropriate finance leadership, this role ensures compliance with applicable legislation, internal controls, and company policies. This position plays a critical role in maintaining the integrity of payroll and financial data while contributing to continuous improvement initiatives that enhance efficiency and effectiveness. A high level of discretion, strong organizational skills, and the ability to collaborate across teams are essential to supporting operational and business objectives.

Competencies

• Professional and confidential oral and written communication skills
• Strong organizational skills with the ability to manage competing priorities
• High attention to detail and accuracy
• Analytical, problem-solving, and decision-making abilities
• Ability to meet deadlines in a fast-paced environment
• Self-motivated and adaptable, with a continuous improvement mindset
• Strong interpersonal skills and a collaborative approach

General Responsibilities

Payroll & Benefits

• Process bi-weekly payroll for salaried and hourly employees using ADP Workforce
• Review and validate timesheets, vacation, overtime, and payroll changes
• Maintain accurate employee payroll records, including new hires, terminations, and compensation updates
• Coordinate payroll deductions, benefits, garnishments, and statutory remittances
• Reconcile payroll registers to the general ledger and prepare payroll journal entries and departmental accruals
• Prepare Records of Employment (ROEs), T4s, and year-end payroll reporting
• Process monthly pension contribution reports based on payroll deductions
• Prepare and file WSIB, WCB, EHT, and other statutory filings
• Respond to employee payroll inquiries with professionalism and Confidentiality

Accounts Payable

• Process full-cycle accounts payable, including invoice review, coding, approvals, and data entry
• Match purchase orders, receipts, and invoices; investigate and resolve discrepancies
• Prepare and process weekly payment runs (EFT, ACH, wire transfers)
• Maintain vendor files, payment terms, and tax documentation
• Reconcile vendor statements and resolve outstanding balances
• Respond to vendor inquiries in a professional and timely manner
• Assist with month-end accruals and accounts payable reconciliations
• Ensure adherence to internal controls and approval authorities

Audit & Administration

• Support internal and external audits by providing payroll and AP documentation
• Identify and recommend process improvements to enhance efficiency
• Perform other accounting or administrative duties as assigned