Reception and Administrative Coordinator (Temporary)
Permanent On-site | Toronto, ON
Compensation Range
$24 - $26/hrCompensation will be determined based on the successful candidate's experience, skills, and qualifications, and may also be influenced by internal equity and market conditions.
Description
Key Responsibilities
Reception & Front Desk Operations
- Answer and direct incoming phone calls; take messages and distribute to appropriate staff
- Manage general reception inquiries and greet visitors
- Receive, sort, and distribute incoming mail and deliveries
- Coordinate outgoing shipments (Purolator, Canada Post, Road Runner), including generating waybills and arranging pickups (temporary/shared support as applicable)
Office & Administrative Support
- Maintain central office supplies, including:
- Coffee, tea, milk, cream
- Paper, pens, cups/lids, cleaning supplies (Lysol wipes, Kleenex, paper towels)
- Sanitary products
- Printer cartridges (in coordination with IT/Balanced+ if applicable)
- Support staff with space setup for meetings and events (e.g., press conferences, board meetings)
- Arrange additional cleaning services for high-traffic events (e.g., second floor washrooms)
Space & Basic Facilities Coordination
- Manage locker assignments and reassignments
- Support workstation booking system (Condeco or equivalent)
- Act as a point of contact for building-related issues (Toronto and Montreal), liaising with property management
- Coordinate service elevator bookings (after-hours/weekends only, per building rules)
- Arrange service providers for minor repairs and maintenance needs
- Coordinate employee access cards for onboarding (Toronto and Montreal)
- Manage access removal and notify buildings upon employee departures
Shipping, Logistics & Equipment Coordination
- Support, when needed, with courier shipments related to IT equipment returns or replacements (e.g., for offboarding, leaves, or swaps)
Contact Us – Complaint Coordination
- Monitor “Contact Us” inbox daily for incoming complaints and route to appropriate internal stakeholders for investigation and response
Qualifications
Qualifications
- Post-secondary education (college diploma or equivalent experience preferred)
- Minimum 3 years of experience in reception, administrative support, or office coordination
- Experience supporting office operations or facilities coordination is an asset
- Strong organizational skills with high attention to detail
- Professional, approachable, and service-oriented demeanor
- Excellent verbal and written communication skills
- Ability to manage multiple priorities and respond proactively
- Strong problem-solving abilities and sound judgment
- Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
- Ability to handle confidential information with discretion
- Calm and adaptable in a fast-paced or changing environment
Apply Today
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