Purchasing Administrator
Permanent Hybrid | Aurora, ON
Compensation Range
$50K - $60KCompensation will be determined based on the successful candidate's experience, skills, and qualifications, and may also be influenced by internal equity and market conditions.
Description
Principle Duties and Responsibilities:
- Enter purchase orders and send to suppliers as required.
- Maintain vendor records and communicate directly with suppliers about orders, delays, and issues
- Administer all purchase orders; includes filing, order acknowledgement processing and invoice matching
- Administer all freight invoices
- Communicate discrepancies to buyer for resolution
- Work with Trade Compliance In US for CUSMA documentation
- Work with Quality Assurance on VRMA process
- Work with Freight Forwarder/UPS on customs issues/holds
- Ensure compliance with cross-border (Canada–U.S.) shipping requirements, including preparation and validation of customs documentation (e.g., CUSMA, commercial invoices, HS codes, country of origin)
- Coordinate inbound and outbound logistics, including shipment scheduling, tracking, and issue resolution with carriers and freight forwarders
- Generate reports on POs, spend, and supplier performance
- Keep ERP data accurate (pricing, lead times, item info)
- Review purchase order status
- Proactively follow up to ensure on-time delivery
- Help monitor stock levels and replenishment
- Produce export documentation
- Identify and support workflow efficiencies
- Provide backup assistance to buyers and assist with cross-functional projects as required
- Liaise with Accounting and Receiving departments
- Work on special projects
- Actively participate in the Quality Process and adhere to internal procurement policies and supporting audits
- Performs other duties as assigned
Qualifications
- High school or the equivalent years of training and/or experience.
- 1-2 years administrative experience would be an asset.
- Proficiency with software applications such as Syteline, SAP, Excel and Outlook would be an asset.
- Outstanding attention to detail in all aspects of the position.
- Excellent time management and organizational skills.
- Strong verbal and written communications skills.
- Ability to work in a team environment.
- Demonstrates initiative and independence.
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