Facilities Office Service Specialist
Permanent On-site | Markham, ON
Compensation Range
$70K - $80KCompensation will be determined based on the successful candidate's experience, skills, and qualifications, and may also be influenced by internal equity and market conditions.
Description
Responsibilities:
- Shipping, receiving and documentation of service parts and small parcels.
- Shipping, receiving and documentation of HVAC overstock items to/from Distribution Centre.
- Complete documentation for and arrange sending and receiving of courier packages.
- Coordinate and supervise the work of external contractors to complete any office/warehouse
- repairs or improvements including, but not limited to, HVAC, electrical, locksmith, pest control and
- fire systems, etc.
- Complete maintenance for two locations.
- Purchase and maintain adequate stock of boardroom, coffee, lunchroom and other supplies.
- Resolve issues related to contractors, quotes, invoices, cheques, and late payments.
- Manage housekeeping and office move activities according to request.
- Perform light building maintenance duties such as clearing snow from building entrances,
- changing lights, general cleaning, changing flags, etc. as required.
- Measure and assess office environments to develop space plans, calculate and allocate
- workstation areas, create detailed diagrams and multiple layout options, and arrange workspaces
- to optimize ergonomics, efficiency, and functionality.
- As a Joint Health & Safety Committee member, comply with all work and safety regulations and
- report any infractions to the Director of Human Resources.
- Arm and disarm the building’s security alarm system according to operational schedules, ensuring
- the premises are secure after hours.
- Monitor surveillance systems and review camera footage to investigate suspicious activity, policy
- violations, or criminal incidents
- Train and guide staff on safety, security, and facility use best practices.
- Conduct regular safety and security checks, including monitoring access points (docks,
- warehouse doors/cage, etc.)
- Respond promptly to urgent maintenance or security issues.
- Special projects and other duties as required.
Qualifications
- Post-Secondary Diploma or Degree in Facilities Management, Building Operations, or related discipline. An equivalent combination of education and directly related experience may also be considered.
- Certified forklift operator.
- Strong knowledge of building systems (HVAC, fire prevention, electrical infrastructure and backup, control and monitoring, plumbing, mechanical).
- 3 to 8 years of full-time working experience in a warehouse performing light maintenance, shipping and receiving duties.
- Ability to read, write legibly and perform simple arithmetic.
- Working knowledge of PC and Excel.
- Ability to lift a minimum of 60 lbs.
- Ability to work at heights.
- Ability to work outside business hours as required to support site operations.
- Ability to communicate verbally and in writing in English effectively.
- Positive attitude and excellent customer service skills.
- HVAC, Electrical or Plumbing License considered assets.
- Working knowledge of applicable legislation and regulations, including the Occupational Health and Safety Act, municipal facility standards, and related codes and policies.
- Additional certifications such as First Aid, CPR, WHMIS or health and safety training are also considered assets.
- Holder of a valid driver’s license.
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