Bid Coordinator
Responsibilities
• Bid distribution and management
• Monitor bid search sites (i.e., MERX, Biddingo and others)
• Manage the proposal inbox:
• Promptly disseminate opportunity information to key team members
• Collect and distribute agenda
• Follow-up with RFx recipients on bid decisions
• Address and file emails promptly
Proposal coordination
• Attend proposal development meetings to gather relevant inputs required for the proposal, CRM, and other databases
• Send conflict-of-interest emails
• Review RFx requirements and develop proposal shells and draft
• Collect and include content from bid team members, e.g. resumes, core content
• Proof read and edit documents and presentations for spelling, grammar, formatting, consistency, compliance and responsiveness.
• Develop infographics for proposals, presentations, and core content library
• Coordinate with the administration team regarding the printing and sub of hard copy proposals
• Follow-up with prospective clients on bid evaluation status
• Conduct proposal-related research and gather information from multiple sources
• Manage multiple proposals ensuring strict adherence to deadlines
• Work with stakeholders across the organization to produce proposals, presentations, and other marketing material in alignment with brand and quality standards’ deliverables
• Assist with the development of scopes of works and engagement letters
• Administration:
• Maintain an up-to-date library of resumes, project profiles, proposal content, presentations and graphics while following MNP brand standards. Ensure all internal and external documents adhere to the MNP brand standards
• Maintain opportunities in the CRM and distribute periodic reports for the sales enablement team
Support with ad hoc proposal requests
• Contribute to the development of new ideas and approaches to improve work processes
• Maintain flexibility to work overtime as necessary
• Act as a backup to other proposal team members as required
Skills and Experience
• A university degree or diploma in business, communications, English, creative writing, journalism or another related field and / or 1-3 years of experience in a related role:
• Bid search experience with Canadian tender sites, including MERX, Biddingo, Bids & Tenders, and other provincial sites.
• Ability to review RFx information and translate the requirements into a proposal shell
• Mailbox management
• Solid proficiency with MS Word, PowerPoint, Excel, SharePoint, Teams, and Dynamics 365
• Proven analytical, communication, organizational, and project management skills
• Strong technical writing skills and a proven ability to write proposals are required
• Exceptional communication and people skills, both formal and informal
• Experience with Adobe InDesign and Photoshop would be an asset
• Ability to work efficiently with deadlines and short timeframes, effectively manage time and priorities, and multitask effectively
• Ability to collaborate well with team members and possess a willingness to learn
• APMP designation is considered an asset
