Project Coordinator (Retail)
Permanent On-site | Oakville, ON
Compensation Range
$60K - $70KCompensation will be determined based on the successful candidate's experience, skills, and qualifications, and may also be influenced by internal equity and market conditions.
Description
- Assist in the creation, organization, and management of all project documentation and workflows, ensuring that logs such as submittals, shop drawings, site instructions, and RFIs are maintained accurately and are up-to-date, supporting team communication and compliance with project requirements.
- Review, process, and track submittals, shop drawings, and related documents, ensuring timely approvals and alignment with project schedules, while coordinating with procurement and trades.
- Review and process project-related invoices, verifying accuracy against contracts, scopes of work, and completed deliverables. Ensure timely submission in accordance with internal deadlines and the Ontario Prompt Payment Act, supporting compliance, payment tracking, and financial reporting.
- Assist in the preparation and tracking of safety documentation, and help ensure compliance with health and safety standards on project sites.
- Maintain and update project documentation within Procore, ensuring all safety records, RFIs, submittals, and change orders are consistently organized, accurate, and audit-ready.
- Manage change management processes by ensuring all project changes, including site instructions, and change orders, are processed efficiently and communicated to relevant stakeholders, while supporting risk mitigation and documentation accuracy.
- Support the Project Manager in tracking and processing trade contracts, ensuring that all necessary compliance documents from subcontractors are obtained and up-to-date, including safety and insurance documentation.
- Coordinate the preparation and submission of close-out documents, including warranties, maintenance manuals, and as-built drawings, supporting project compliance and turnover activities.
- Attend project meetings, take detailed minutes, and follow up on action items to ensure project milestones are achieved and administrative coordination is maintained throughout project phases.
- Collaborate closely with all members of the project team, including Assistant Project Managers, Senior Project Managers and Site Superintendents, maintaining open communication and supporting coordination efforts across project functions
Qualifications
- Need to have Project Coordinator experience in Retail construction
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