Procurement Lead
Permanent On-site | Pickering, ON
Description
Procurement Management
- Assist with effectively and efficiently managing The Organization’s procurement needs for business continuity. Ensure an updated sourcing management framework plan exists within the organization.
- Support the Agency in removing ineffective and inefficient procurement practices at the organization and identify opportunities for economies of scale across The Organization and provide analysis, recommendations, and cost implications.
- Develop and manage relationships that benefit The Organization with cost efficiencies, partnerships and/or volume-based benefits; ensure proper records management of all procurement related records.
- Follow approved RFP/RFQ practices and help ensure this is practiced across the organization.
- Inform staff of changes in procurement policies, processes, and any changes in vendor relationships.
- Process purchasing following broader public sector procurement directives and organizational policies.
- Provide input and guidance to staff or departments seeking to develop new vendor relationships for their respective operational needs with the support of the manager.
- Maintain accurate procurement records and track all procurement activities.
- Prepare and maintain purchasing files, reports, and price lists.
- Expedite solutions with suppliers regarding issues like cost overruns, quality, backorders, and missed deliveries.
- Lead inventory counts and provide periodic reports for decision-making.
- Track, monitor, and maintain PO deliveries, coordinating changes with minimal impact on operations.
- Manage and maintain inventory levels to ensure adequate supplies are available at all times.
- Implement inventory control procedures to minimize waste and excess inventory.
- Ensure appropriate employees are aware of The Organization’s policies and processes as it relates to Procurement or Insurance.
- Support special projects or initiatives as assigned.
Insurance Management
- Effectively and efficiently manage The Organization’s insurance needs for business continuity.
- Ensure organization’s insurance policies align with organization’s needs and risks.
- Manage renewals, negotiate terms with insurance brokers and identify opportunities.
- Maintain insurance records for audit and compliance purposes, and deliver on special initiatives as assigned.
Qualifications
- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- Minimum of 3-5 years of experience in procurement or supply chain management, preferably in a non-profit and/or health care setting
- Knowledge of healthcare procurement regulations, compliance, and software tools
- Knowledge of and experience complying with the Broader Public Sector Accountability Act regarding procurement.
- Understand of tendering processes, such as: RFQ, RFP, and RFI
- Experience in building and managing supplier and broker relationships
- Experience negotiating policies and identifying insurance requirements to mitigate organizational risk and responsibility.
- Ability to develop and implement procurement strategies.
- Demonstrated experience in budget management.
- Ability to identify and mitigate risks.
- Strong organizational and time management skills.
- Strong negotiation and contract management skills.
- Excellent communication skills.
- Ability to work under pressure and meet tight deadlines.
- Experience using and implementing procurement management systems.
- Proficiency in Microsoft Office Suite.
- Strong decision-making skills.
- Ability to stay up-to-date with industry trends and best practices, with a commitment to continuous improvement.
- Must have valid driver’s license and regular access to a vehicle to travel in between sites, as required.
- Full vaccination against COVID-19 is mandatory.
