Payroll Specialist
Compensation Range
$65K - $75KCompensation will be determined based on the successful candidate's experience, skills, and qualifications, and may also be influenced by internal equity and market conditions.
Position Summary
Reporting to the Director, Finance, Payroll Specialist will be accountable for the integrity, accuracy, timeliness and effective operation of a semi-monthly payroll and the internal administration of an employee benefits program which also includes a benefit pension plan. A strong communicator and collaborative problem-solver, you will liaise with colleagues in Finance and partners in Human Resources to ensure compliance with financial policies and the effective resolution of employee issues.
Accountability
This position reports to Finance Manager, with a dotted line to the Manager, Human Resources.
- Corporate Responsibilities
- Fosters positive and constructive interpersonal relationships with the Board of Directors, staff, volunteers, and clients, visitors, outside agencies, government officials and related professional associations.
- Maintains and adheres to all relevant legislation.
- Maintains and adheres to organizational policies and procedures.
- Abides by all Occupational Health and Safety Policies
- Demonstrates management practices, which are consistent with the mission, vision and philosophy of the organization.
Job Responsibilities
Payroll Administration
- Assist employees and supervisors with timesheet processes to ensure accurate pay process full cycle semi-monthly payroll for 200+ salaried, contract, and hourly employees.
- Reconcile statutory remittances; set up and process all special payments and deductions.
- Maintain all employee payroll changes and ensure that they are processed accurately and in a timely manner (e.g. promotions, resignation, annual increase, etc.).
- Enters and maintains payroll data in the HRIS, ensuring data integrity and consistency.
- Manage maintenance of confidential Payroll files, issue ROEs, and respond to all internal inquiries related to payroll and timesheets.
- Audit and complete all year end procedures.
Benefit setup and maintenance
- Manage process/setup employee benefit premiums and payroll, such as RPP, LTD, AD&D, life insurance, extended health and dental premiums.
Reporting and Analysis
- Create various scheduled and/or ad-hoc reports and analyses related to payroll, salaries and benefits.
- Maintain detailed budget analysis and variance reports.
Accounting
- Prepare, balance, and upload monthly payroll journal entries.
- Ensure accurate labour costing with salary splits to multiple cost centres.
Payroll systems
- Carry out all payroll functions.
- Maintain current payroll systems.
- Assist in payroll system upgrade if required.
- Provide consultation and training to employees, supervisors and directors.
- Other duties as assigned.
- Post-secondary diploma or degree, with a strong preference for certification in Payroll Administration (PCP), or recognized equivalent work experience.
- At least 3 years in a Payroll and Benefits capacity, within a Finance or HR division. As a result, you are fully competent with a customized Payroll/HRIS system.
- Experience using Ultipro HRIS considered to be an asset.
- Excellent knowledge of payroll practices and basic accounting principles.
- Solid understanding of employment standards, provincial legislation and CRA regulations.
- Proficiency in MS Office (Word, Excel and Outlook).
- Can work independently and meet tight deadlines.
- Strong analytical skills with an ability to convert data to valuable information.
- Ability to deal sensitively with confidential material.
- Strong interpersonal and communications skills.
- Comfort and confidence in dealing with all levels of management.
- Self-motivated with a positive attitude, and determined to learn and sharpen skills on an ongoing basis.
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