Payroll Manager
Permanent On-site | Concord, Vaughan
Description
- Manage and oversee full-cycle multi payroll administration for union and non-union employees using a third-party payroll provider.
- Support and guide Payroll Administrators, including assisting with processing when necessary.
- Review and audit all time sheet data to ensure accuracy, proper coding, and compliance with policies and collective agreements.
- Ensure accurate processing of all payroll-related items, including sick pay, benefits, vacation payouts, statutory deductions, and adjustments.
- Oversee the preparation, reconciliation, and submission of payments and remittances (e.g., source deductions, WSIB, EHT, and benefit remittances to local union benefit offices).
- Oversee payroll-related reporting for internal and external stakeholders, ensuring accuracy and timely delivery.
- Manage the year-end process, including reconciliations, government filings, and the issuance of T4s, T2200s, W-2’s and other required documentation.
- Respond to inquiries from employees, auditors, and government agencies regarding payroll matters, ensuring compliance with all applicable laws and regulations.
- Prepare labour, job costing, and site-specific reports as requested by management.
- Ensure all payroll-related journal entries are accurately posted and supervise the preparation of month-end binders for the Finance Department, including reconciliations for each payroll account on the trial balance.
- Maintain accurate and up-to-date employee payroll files and documentation.
- Oversee administration of the Market Recovery Plan and collaborate with Site Superintendents to validate work lists and eligibility.
- Manage the Electrician Apprenticeship Program in collaboration with Human Resources, the Electrical Training Alliance, and the Ministry of Training, Colleges, and Universities.
- Provide exceptional service to employees by addressing payroll questions promptly and professionally.
- Recommend process improvements to increase accuracy and efficiency within the payroll department.
- Perform other related duties as assigned.
Qualifications
- Minimum of 10 years’ experience with comprehensive full-cycle payroll administration and management.
- 5–7+ years of supervisory or team leadership experience.
- PCP certification required.
- Experience managing full-cycle payroll in a unionized environment is required.
- Post-secondary degree in Business or Accounting is an asset.
- Experience with the Jonas payroll system is preferred.
- Strong knowledge of all applicable federal, provincial, and local payroll legislation.
- Demonstrated proficiency in communication, interpersonal relations, and organizational skills.
- Experience with both Canadian and U.S. payroll, including knowledge of payroll tax laws and regulations.
- Interprovincial payroll experience.
- Experience processing high-volume hourly unionized payroll (1,000+ employees).
- Experience with ADP Workforce Now for payroll volumes of 150+ employees.
SKILLS AND KEY COMPETENCIES
- Advanced proficiency in Microsoft Office applications.
- Strong written and verbal communication skills.
- Effective problem-solving abilities with sound decision-making skills to drive tasks forward.
- Ability to perform well under pressure and meet established deadlines.
- Ability to attend meetings and deliver presentations as needed.
- Strong organizational, time management, and prioritization skills.
- High level of accuracy and attention to detail.
- Demonstrated reliability and ability to work collaboratively as a team player.
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