Payroll Coordinator
Permanent Hybrid | Toronto, ON
Description
- Process full cycle weekly payrolls run of 350+ employees, accurately and timely
across multiple provinces (BC, MB, ONT) and unions, using Payworks - Input, audit, and process payroll with varying complexities
- Update payroll and time keeping systems with all pertinent information for new
employee set-ups, employment status changes, personal information changes, and
payroll deduction changes - Prepare payroll, ensure accuracy of hours, wage rates and time off calculations
- Set up source deductions – employee garnishments, taxable benefits, etc.
- Coordinate all incoming payroll data to the appropriate pay period
- Ensure compliance with policies, tax regulations and deduction laws
- Balance payroll input and submit the completed payroll to Payworks
- Respond to payroll enquiries from employees, colleagues, stakeholders and CRA and
initiate action to correct errors and omissions - Interact, communicate and resolve inquiries with external labour partners
- Prepare ROE’s, as required
- Administer deductions/remittances for court/government mandated garnishments
- Prepare monthly compliance filings and remittances (ie. Union reporting, WSIB,
Source Deductions, EHT, Stats Can reports etc) by due dates - Prepare weekly payroll reconciliation reports
- Adhoc Reporting as required for various departments
- Apply knowledge of relevant CBA, legislative changes to various payroll related
activities to ensure all newly implemented changes are compliant (Union
ratifications) - Create the Journal Entries after each weekly pay run
- Investigate, analyze, and resolve system problems
- Year-end reconciliation and annual T4 filings
- Administration of general payroll related matters
- Other duties as assigned
Qualifications
- Degree/Diploma in Business or Accounting
- Accounting Designation, an asset but not required
- 2+ years of experience using computerized payroll system, preferred Payroll
- Experience in processing Union payroll is required
- Knowledge of current Government legislation and payroll compliance (understanding of
Canadian laws) - Ability to interpret, apply, and explain complex legislation and collective agreement
provisions relating to salary administration and union reporting - Demonstrated experience preparing T4’s, ROE’s, Year End and various payroll reports
- Excellent communication and interpersonal skills to respond to enquiries and
complaints - Very organized, analytical and strong attention to detail
- Excellent proven ability to solve complex problems and meet tight deadlines
- You demonstrate strong interpersonal skills, coupled with judgement, maturity and
ability to work independently with minimal supervision - Experience working in Excel, including VLOOKUP and pivot table functions
