Payroll Coordinator

Permanent Hybrid | Toronto, ON
  • Process full cycle weekly payrolls run of 350+ employees, accurately and timely
    across multiple provinces (BC, MB, ONT) and unions, using Payworks
  • Input, audit, and process payroll with varying complexities
  • Update payroll and time keeping systems with all pertinent information for new
    employee set-ups, employment status changes, personal information changes, and
    payroll deduction changes
  • Prepare payroll, ensure accuracy of hours, wage rates and time off calculations
  • Set up source deductions – employee garnishments, taxable benefits, etc.
  • Coordinate all incoming payroll data to the appropriate pay period
  • Ensure compliance with policies, tax regulations and deduction laws
  • Balance payroll input and submit the completed payroll to Payworks
  • Respond to payroll enquiries from employees, colleagues, stakeholders and CRA and
    initiate action to correct errors and omissions
  • Interact, communicate and resolve inquiries with external labour partners
  • Prepare ROE’s, as required
  • Administer deductions/remittances for court/government mandated garnishments
  • Prepare monthly compliance filings and remittances (ie. Union reporting, WSIB,
    Source Deductions, EHT, Stats Can reports etc) by due dates
  • Prepare weekly payroll reconciliation reports
  • Adhoc Reporting as required for various departments
  • Apply knowledge of relevant CBA, legislative changes to various payroll related
    activities to ensure all newly implemented changes are compliant (Union
  • Create the Journal Entries after each weekly pay run
  • Investigate, analyze, and resolve system problems
  • Year-end reconciliation and annual T4 filings
  • Administration of general payroll related matters
  • Other duties as assigned


  • Degree/Diploma in Business or Accounting
  • Accounting Designation, an asset but not required
  • 2+ years of experience using computerized payroll system, preferred Payroll
  • Experience in processing Union payroll is required
  • Knowledge of current Government legislation and payroll compliance (understanding of
    Canadian laws)
  • Ability to interpret, apply, and explain complex legislation and collective agreement
    provisions relating to salary administration and union reporting
  • Demonstrated experience preparing T4’s, ROE’s, Year End and various payroll reports
  • Excellent communication and interpersonal skills to respond to enquiries and
  • Very organized, analytical and strong attention to detail
  • Excellent proven ability to solve complex problems and meet tight deadlines
  • You demonstrate strong interpersonal skills, coupled with judgement, maturity and
    ability to work independently with minimal supervision
  • Experience working in Excel, including VLOOKUP and pivot table functions

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