Payroll & Accounting Administrator
Permanent On-site | Kitchener-Waterloo, Waterloo Regional Municipality
Description
LOCATION: Kitchener/Waterloo Area
- Coordination the approval of hours and correcting of hours related to jobs in our time tracking system
- Weekly input of hours into our accounting system for tracking of job costs
- Bi-weekly processing of payroll with our provider, balancing reports and journal entry preparation into our accounting system
- Processing of Adjustments, Setting up new codes, etc. with our payroll providers
- Processing of Bonus, Incentive and Commissions on a quarterly basis
- Preparation of Payroll forms and annual returns (T4, PIER, Record of Employment, WSIB, EHT, Offer of Employment, Terminations, etc.)
- Guide employees with group benefits questions while maintaining confidentiality
- Processing informational changes for benefit programs (enrollment, wage changes, change of status, change in deductions, etc.)
- Provide support for employees on payroll related matters (taxes, deductions, benefits)
- Investigating and resolving of payroll related matters in a timely and efficient manner
- Assist with the recruitment process such as job posting, scheduling, setting dates for interviews, and other administrative related tasks
- Coordinate the onboarding process / employee orientation for new hires to ensure effective recording, maintaining, and reporting of payroll information
- Work with Department Managers to assist with employee performance/wage reviews
- Sending out customer invoices (products goods, services calls and project milestone work) via various methods (email, uploads to Ariba, Eaton, Coupa, SDI-Zeus, etc.)
- Cash Management (Posting & depositing of incoming cash from customers, collection calls, printing of manual vendor cheques, etc.)
- Preparation and sending out of monthly customer statements of accounts
- Preparation of non-employee / sub-contractor invoices based on time sheets submitted
- Assist with Project Accounting and other accounting functions as required
Other Miscellaneous Responsibilities:
- Coordinate special function planning (company events, birthdays, service anniversary, meetings, and other initiatives)
- Provide administrative support, including some coverage for answering incoming calls, reception, preparation of Sales Orders, kitchen supplies, etc.
- Other duties as assigned from time to time
Qualifications
Experience and Skills:
- Strong interpersonal skills and the ability to interact with employees on sensitive or confidential matters
- Self-starter, strong business acumen and judgement
- Payroll processing experience and working knowledge of related payroll tax laws
- Strong organizational skills to manage multiple projects or assignments at one time and ability to multi-task
- Expert at meeting deadlines while maintain compliance and regulatory standards
- Excels at working well while under pressure
- Proven ability to work with professional discretion and confidential information
- Ability to create or modify existing Operating procedures as the need arises
- Ability to use accounting and payroll software
- Excellent customer service and communications skills for both internal and external purposes
Education and Qualifications:
- College Diploma or Bachelor’s degree in Payroll Administration / Business Administration is required
- 2+ years of Payroll Administration experience within a Canadian payroll
- Experience with 3rd party payroll processing is a plus
- Enrolled or completion of Payroll certification is preferred
- Sage 50 experience is a plus
- Intermediate to Advanced desktop application experience: Microsoft Excel, Power Point and, Word
