HR Coordinator
Permanent On-site | Mississauga, ON
Compensation Range
$55K - $60KCompensation will be determined based on the successful candidate's experience, skills, and qualifications, and may also be influenced by internal equity and market conditions.
Description
- Serve as the first point of contact for internal and external HR inquiries, escalating or redirecting as appropriate.
- Coordinate and deliver new hire onboarding and orientation sessions (in-person and virtual via Teams).
- Support HR initiatives and annual cycles, including engagement surveys, employee recognition, performance reviews, merit processes, and budget planning.
- Maintain accurate and organized employee files and documentation.
- Prepare employee letters (employment verifications, status changes, etc.).
- Enter new hires into BambooHR and assign required training modules.
- Support recruitment activities, including resume screening, phone interviews, and interview scheduling.
- Prepare offer letters and onboarding packages.
- Process Sun Life benefits enrollments, changes, and terminations.
- Coordinate all offboarding activities, ensuring a smooth and compliant process with cross functional stakeholders.
- Produce HR reports and dashboards as required (turnover, headcount, onboarding status, etc.).
- Promote a positive employer brand internally and externally through professional, consistent HR service delivery.
- Manage the general supplies procurement process and coordination for the Commerce Blvd location.
- Support the VP, Human Resources with special projects and enterprise HR initiatives.
- Ad hoc duties as assigned.
Qualifications
Attributes
- Friendly, approachable, and professional demeanor
- Strong initiative with the ability to anticipate needs and take proactive action
- Strong problem-solving skills and sound judgment
- Ability to work effectively in a dynamic, fast-paced environment
- Exceptional attention to detail and strong organizational skills
- Ability to build trust and maintain confidentiality
- Demonstrated adaptability and willingness to learn
Required Education, Experience & Abilities
- Post-secondary education in Human Resources or equivalent related experience.
- 3+ years of experience in an HR Coordinator or similar HR support role.
- Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation, formulas) and PowerPoint (slide design, formatting, storytelling).
- Demonstrated experience in data reporting, HR metrics, and analytics.
- Experience working with HRIS systems (BambooHR preferred) and applicant tracking systems.
- Proven understanding of HR best practices, employment legislation, and HR compliance requirements.
- Experience in a unionized environment considered an asset.
- Strong decision-making skills with the ability to handle sensitive matters with discretion.
- Exceptional interpersonal skills with the ability to build effective working relationships across all levels of the organization.
- High degree of self-awareness, professionalism, and accountability.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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