Finance Manager

Financial Reporting and Analysis

• Lead the preparation of accurate and timely monthly, quarterly, and annual financial statements and supporting schedules
• Analyze financial performance and provide meaningful variance analysis, forecasts, and recommendations to support decision making
• Monitor organizational revenues, expenditures, cash flow, and balance sheet accounts
• Support program directors and senior leadership with financial information required to effectively manager their programs and services
• Work with the Sr Director, Finance and Administration in reviewing financial systems (Great Plains, Arcori) ensuring efficiency and operational requirements are fulfilled
• Identify emerging financial risks and opportunities and recommend appropriate actions
• Prepare month-end closing journal entries and oversee balance sheet reconciliations.
• Budgeting and Forecasting
• Coordinate the annual operating and capital budget process
• Work collaboratively with leaders across the organization to develop realistic and sustainable budgets
• Prepare periodic forecasts and projections throughout the fiscal year
• Monitor program funding allocations and expenditures to ensure alignment with approved budgets and funder requirements
• Provide financial modeling and scenario analysis to support strategic planning and organizational initiatives

Funder and Regulatory Reporting

• Coordinate and prepare funder financial reporting and submissions in accordance with established guidelines and deadlines
• Maintain current knowledge of funder reporting requirements for government-funded and nonprofit programs
• Ensure compliance with applicable funding agreements and accountability frameworks
• Collaborate with Quality department to ensure financial and statistical information is accurate and complete
• Act as a resource to managers regarding eligible expenditures, budget utilization, and reporting compliance

Accounting Operations and Internal Controls

• Oversee general accounting functions, including accounts payable, general ledger, payroll reconciliations, bank reconciliations, and month-end processes
• Ensure financial transactions are recorded accurately and in accordance with applicable accounting standards and organizational policies
• Lead efforts to improve efficiency, effectiveness, and automation of financial processes Audit, Compliance, and Risk Management
• Coordinate annual external audit activities and act as the primary liaison with auditors
• Prepare audit working papers, supporting schedules, and draft financial statements
• Support preparation of annual charitable returns and other regulatory filings
• Ensure compliance with the requirements of the Canada Revenue Agency, applicable legislation, accounting standards, and contractual obligations
• Identify financial and operational risks and support mitigation strategies

Financial Systems and Process Improvement

• Support the effective utilization and optimization of financial management systems
• Recommend and implement process improvements that enhance reporting accuracy, efficiency, and user experience
• Participate in systems upgrades, implementations, and testing activities
• Promote data integrity and best practices related to financial information management
• Support the procurement process
• Leadership and Staff Supervision
• Provide leadership, coaching, and supervision to finance team members
• Establish performance expectations and conduct regular performance discussions and annual reviews
• Foster a collaborative, accountable, and service-oriented team culture
• Identify training and development opportunities for staff
• Support workforce planning, recruitment, onboarding, and succession planning activities

Organizational Support and Strategic Initiatives

• Participate in organizational planning, quality improvement, and strategic initiatives
• Contribute financial expertise to cross-functional projects and working groups
• Perform other related duties consistent with scope and intent of the position

OTHER RESPONSIBILITIES:

• Procedures and practices
• Adheres to all applicable legislation, in particular, the Ontario Human Rights Code
• Works cooperatively, respectfully and constructively with all internal and external stakeholders
• Ensures that confidentiality of applicants, clients, employees and Cota information is maintained at all times
• Undertakes other related and/or delegated duties, as assigned