Finance Manager

Position Summary

The Finance Manager will be responsible for overseeing the finance and payroll team and the day-to-day operations, payroll, data entry, grant report entry, managing the organization’s fundraising functions, and budgeting.

This is a tremendous opportunity for a highly motivated financial professional searching for a challenge and change while helping the organization support marginalized and vulnerable populations.

Accountability

This position reports directly to: Senior Director, Finance

Supervises: Financial Analyst, Junior Accountant, Payroll Specialist

Corporate Responsibilities

• Fosters positive and constructive interpersonal relationships with the staff, clients, visitors, outside agencies, government officials, and related professional associations.
• Maintains and adheres to all relevant legislation.
• Maintains and adheres to organizational policies and procedures.
• Abides by all occupational health and safety policies.
• Demonstrates management practices, which are consistent with the mission, vision and philosophy of the organization.
• Works flexible hours including evenings to facilitate client meetings and debriefs where required.

 Job Responsibilities

 Financial Management:

• Oversee monthly and annual financial reporting cycle (including month-end close and financial statements; collating financial reporting materials for all funder and donor segments, oversee all financial, project/program, and grants accounting).
• Lead the annual audit process, liaise with external auditors and the finance committee of the board of directors.
• Oversee and lead annual budgeting and planning process; administer and review all financial plans and budgets; monitor progress and changes.
• Manage organizational cash flow and forecasting.
• Support the compilation of the annual operating budget.
• Support the Sr. Director at Board Finance & Audit Committee meetings.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Support with annual reporting; Pay Equity maintenance and fulfilling tax requirements.
• Oversee and support Ministry filings when applicable.
• Monitor all fundraising and accounting systems and procedures capturing pledges, receipts and thank you letters. Recording and allocating of all revenue transactions.
• Payroll management – compliance, oversight, and reviews.
• Prepare monthly and quarterly assessments and forecasts of the organization’s financial performance against budget, financial and operational goals.
• Oversee day to day processing of accounts receivable and payable using accounting software, producing reports as requested.
• Conduct monthly reviews of funder allocations.
• Review monthly budget to actual for specific programs and assist managers in managing their budgets.
• Ensure the reconciliation of monthly activity; credit cards, petty cash, fundraising and accounting systems.
• Maintain working papers on deferred revenue, accruals, prepaids, and capital asset continuity.
• Act as bank signing officer and key relationship manager with financial institution.
• Oversee and support banking and accounting requirements, deposits, payments of expenses and producing cheques.
• Prepare and support team with program budgets for funder applications and periodic reporting requirements.

Financial Administration:

• Coordinate the materials for the Finance Committee; scheduling, draft agenda, and reporting package.
• Drive initiatives in the management team and organization that contribute to long-term operational excellence.
• Improve processes and policies in support of organizational goals.
• Contribute to short and long-term organizational planning and strategy as a member of the management team.
• Support the organization’s fundraising targets through funding applications, special events etc.
• Manage organizational procurement.
• Support with Agency material; Annual Report, Impact Statement and Monthly newsletters.
• Other duties as required.

 Facilities Management:

• Relationship manager for property management firms and landlords
• Oversee and maintain the facility management system
• Escalate service requests with property managers as required