Accounts Payable & Administrative Support
Permanent Hybrid | Longueuil, QC
Description
Accounting/Accounts payable (50%):
- Enter invoices into ERP.
- Obtain approval for invoices without PO.
- Match invoices with POs and receiving slips (3-way match).
- Issue weekly payments to suppliers.
- Keep accounts payable master file information up to date.
- Review expense reports.
- Obtain supplier statements and investigate discrepancies.
- Electronically archive invoices and other relevant documents and perform tasks in accordance with established processes.
Office/reception clerk (25%)
- Handle incoming and outgoing mail (including Fedex).
- Manage purchasing and inventory of office supplies.
- Greet walk-in visitors.
- Train new users/employees on purchase order creation and Concur.
- Respond to administrative requests from the management team (e.g. travel planning, expense accounts).
Administrative tasks (25%)
- Scan various documents for delivery.
- Support other activities as required (accounting, human resources).
- Help plan various events; order meals, organize meetings, make hotel reservations.
- Perform all other related tasks.
Qualifications
The ideal candidate must demonstrate strong teamwork, collaboration and versatility skills to support various teams with diverse needs.
- Professional diploma or college degree in accounting, secretarial or equivalent experience.
- 5-7 years accounting and administrative support experience.
- Experience with an ERP system.
- Knowledge of D365 Dynamics (asset) and Concur (asset).
- Knowledge of accounting rules and procedures.
- Comfortable with Excel.
- Bilingual English and French, spoken and written.
- Good communication skills, good judgment, excellent time organization and priority management, attention to detail and meticulousness, good analytical skills and ability to identify numerical errors, Versatility, courtesy, discretion.
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