Accounting Administrator

Responsibilities:

Expenses:

• Review and verify all submitted expenses to ensure accuracy and compliance with company policies before processing.
• Disburse general petty cash and gift cards as approved by authorized personnel, ensuring proper documentation and adherence to budgetary guidelines.
• Maintain accurate records of petty cash and gift cards taken and returned using designated notebooks or logbooks.
• Record transactions in the Financial Edge Accounts Payable module for proper accounting and tracking purposes.
• Organize and file expense records systematically for easy retrieval and auditing purposes, maintaining confidentiality and security.

Payables:

• Process and verify invoices for accuracy and completeness.
• Ensure timely payment of vendor invoices and expense vouchers.
• Maintain and reconcile accounts payable ledger including prepaid expenses.
• Communicate with vendors regarding payment inquiries and discrepancies.
• Prepare and perform check runs and EFT payments.
• Maintain organized and up-to-date records of all transactions.

Donations:

• Ensure timely processing and updating of monthly donations on the 15th of each month.
• Review weekly deposit sheets to reconcile donations received with recorded amounts.
• Count cash and gift cards from weekly deposits and store them securely with petty cash/gift cards.
• Deposit weekly donations at the bank to ensure timely processing and fund availability.
• Record Electronic Funds Transfer (EFT) gifts in donor records for accurate tracking and acknowledgment.
• Misc. Journal entries.

General/Other:

• Assist with Audit process.
• Manage filing systems by creating new files for the new year, organizing, and storing older files, and shredding the oldest files as per retention policies.
• Provide administrative and operational support to the Controller as needed to ensure efficient workflow and task completion.
• Manage administrative tasks related to Blackbaud users, including user access, permissions, and troubleshooting. Download and print relevant information from flowthrough organizations as required for record-keeping and reporting purposes.
• Attend and participate in events, as necessary.
• Coordinate with insurance providers for annual renewal and changes during the year.
• Misc. departmental support.